Identifying Sensitive Documents

The term "sensitive documents" refers to any data that a business would not want unauthorized individuals to see. The documents could be harmful to the business when they are leaked to competitors, or damaging to individuals if released to the general public. This information can include anything from pre-release earnings statements ending in the hands of a competitor to confidential research and development documents being data room providers released to the wrong people.

It's not easy to identify sensitive data in your organization. This data must be stored in accordance with the regulations such as GDPR (General Data Protection Regulation). Personal information can come in many forms. It may come from call centers, contractors, financial institutions and credit card companies and other financial institutions. It is important to keep track of every folder, file as well as laptops, mobile devices as well as home flash drives and computers to make sure that you have an accurate picture of what information your business has stored.

It is important to keep in mind that the files you create can contain hidden meta-data, which could reveal confidential data. This includes tracking changes, geo-tagging images, and embedded data in modern file formats. It is a good idea to clean all your files and get rid of this hidden data before making them available to the public. This can prevent unauthorized individuals from accessing sensitive information by making the information appear to have come from an inside source.

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